Page 20 - HRC_AR2020

18 I 2020 ANNUAL REPORT I ABOUT hRC

NOTICE OF 62 ANNUAL gENERAL mEETINg
ND

NOTES:- 11. The signature to the instrument appointing a proxy or proxies executed
outside Malaysia must be attested by a solicitor, notary public, consul
1. In view of the COVID-19 pandemic and as part of the safety measures, or magistrate.
the Company’s 62 Annual General Meeting (AGM) will be conducted
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on a fully virtual basis through live streaming and online remote voting 12. A member who wishes to participate at this AGM or a member who has
using the Remote Participation and Voting (RPV) facilities provided appointed a proxy or attorney or authorised representative to participate
by Tricor Investor & Issuing House Services Sdn Bhd (Tricor) via its at this AGM must sign up or request that his / her proxy sign up as
TIIH Online website at https://tiih.online. a RPv user at the TIIh Online website at https://tiih.online.
2. The Broadcast Venue of the AGM is strictly for the purpose of complying Members, proxies, attorneys or authorised representatives who have
with Section 327(2) of the Companies Act 2016 (the Act) which requires registered as a RPV user must register to attend and participate at
the Chairperson of the meeting to be present at the main venue of the the Agm via RPv (Agm Registration). Agm Registration is open
meeting. NO SHAREHOLDERS / PROXY(IES) WILL BE ALLOWED from monday, 26 April 2021 until the day of the AGM on Tuesday,
TO BE PHYSICALLY PRESENT AT THE BROADCAST VENUE. 25 may 2021. Please follow the steps detailed in the “Procedures for
nd
RPV” section of the Administrative Guide for the Company’s 62 AGM.
3. Shareholders may exercise their right to attend, speak (including posing
questions to the Board via real time submission of typed texts) and vote 13. The appointment of a proxy may be made in a hard copy form or by
(collectively, participate) remotely at the 62 nd AGM via the RPV facilities electronic means in the following manner and must be received by the
provided by Tricor via its TIIh Online website at https://tiih.online. Company not less than forty-eight (48) hours before the time set for holding
the AGM at which the person named in the appointment proposes to vote:-
Please refer to the “Procedures for RPv” in the Administrative
nd
guide for the Company’s 62 Agm and take note of Notes (4) to (i) In Hard Copy Form
(16) below in order to register, participate and vote remotely via the By hand or post to the office of the share registrar of the Company,
RPV facilities. The Company may be required to change the arrangements Tricor Investor & Issuing House Services Sdn Bhd, at Unit 32-01,
of the AGM at short notice due to the constantly evolving COVID-19 Level 32, Tower A, Vertical Business Suite, Avenue 3, Bangsar South,
situation in Malaysia. Kindly check Bursa Malaysia Securities Berhad’s No 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia or its Customer
website and the Company’s website at www.hrc.com.my for the latest Service Centre at Unit G-3, Ground Floor, Vertical Podium, Avenue 3,
updates on the status of the AGM. Bangsar South, No 8, Jalan Kerinchi, 59200 Kuala Lumpur, Malaysia.
4. For the purpose of determining a member who shall be entitled to (ii) By Electronic Form
participate in this AGM, the Company shall be requesting Bursa Malaysia The proxy form can submitted electronically via Tricor’s TIIH Online
Depository Sdn Bhd to make available to the Company a Record of Website at https://tiih.online. Kindly refer to the Administrative Guide
Depositors as at 18 may 2021 and only a depositor whose name on the procedure for electronic lodgement of the proxy form.
appears on the Record of Depositors shall be entitled to participate at the The last date and time for lodging the proxy form is Sunday,
AGM or appoint proxy(ies) to participate in his stead.
23 may 2021 at 10.00 a.m., we recommend that the appointment
5. A member who is entitled to participate in this AGM is entitled to appoint of proxy be done as early as possible so that the appointed proxy has
a proxy or attorney or in the case of a corporation, to appoint a duly sufficient time to complete the AGM Registration.
authorised representative to participate in his / her place. A proxy may but
need not be a member of the Company. 14. Appointments of corporate representative / power of attorney can be
submitted either electronically or by hard copy in accordance with the
6. A member of the Company who is entitled to attend and vote at a general instructions for lodgement in Note 13 above.
meeting of the Company may appoint not more than two (2) proxies to
participate instead of the member at the AGM. A member may appoint 15. The certificate of appointment of a corporate representative should be
more than one proxy in relation to a meeting, provided that the member executed in the following manner:
specifies the proportion of the member’s shareholdings to be represented (i) If the corporate member has a common seal, the certificate of
by each proxy. appointment should be executed under seal in accordance with the
constitution of the corporate member.
7. Where a member of the Company is an exempt authorised nominee (ii) If the corporate member does not have a common seal, the certificate
which holds ordinary shares in the Company for multiple beneficial owners of appointment should be affixed with the rubber stamp of the
in one securities account (Omnibus Account), there is no limit to the corporate member (if any) and executed by:
number of proxies which the exempt authorised nominee may appoint in
respect of each Omnibus Account it holds. (a) at least two (2) authorised officers, of whom one shall be a
director; or
8. Where an exempt authorised nominee appoints two (2) or more proxies,
the proportion of shareholdings to be represented by each proxy must be (b) any director and / or authorised officers in accordance with the laws
specified in the instrument appointing the proxies. of the country under which the corporate member is incorporated.
16. A copy of the power of attorney may be accepted, provided that it is
9. A proxy need not be a member of the Company. There shall be no
restriction as to the qualification of the proxy. certified notarially and / or in accordance with the applicable legal
requirements in the relevant jurisdiction in which it is executed.
10. The instrument appointing a proxy shall be in writing and signed by the
appointor or by his attorney who is authorised in writing. In the case of a
corporation, the instrument appointing a proxy or proxies must be made
under seal or signed by an officer or an attorney duly authorised.